Purchasing


Carrollton-Farmers Branch Independent School District
    1505 Randolph Street
    Carrollton, TX 75006
    Phone: (972) 968-6330
    Fax: (972) 968-6337



How to do Business

with the Carrollton-Farmers Branch Independent School District

  • Service Center
    1505 Randolph Street
    Carrollton, Texas 75006
    How to find us

    Phone: 972-968-6330
    Fax: 972-968-6337
    Website: https://cfbpurchasing.com

    Note: Contact information is on every page of the site. Top right corner.

    Office Hours
    08:00 AM to 04:45 PM CST
    Monday through Friday
    (Excluding District Holidays)

    Summer Hours
    07:00 AM to 05:00 PM CST
    Monday through Thursday
    (Excluding District Holidays)
  • Goods or services will only be by authorized via purchase order issued by CFBISD.
    CFBISD is not responsible for orders that are not contained in a written authorized purchase order.

    Acceptance of orders verbally or in any other manner without an authorized purchase order are at risk of non-payment.

    CFBISD employees may not order goods or services without the issuance of a written purchase order issued by an authorized offical.
  • To get on the vendor list for products and services purchased and/or used by CFBISD you will need to go to our Prospective Vendor Registration page and complete the form with all the requested information. Then when a procurement for something you're interested in comes up you will be notified by the buyer handling it.

    If your company's products and/or services are for fund raising and/or other similar student activities, you should contact CFBISD Council PTA as most such activites are handled through them.
  • All Request for RFP, CSP, RFQ, and/or DBF, are published in the Daily Commercial Record.

    The Purchasing Website's Purchasing Calendar page contains a Google calendar that you can use, and even become a member of, to keep up with Procurement Closings, School Board Meetings, and Modified office hours or office closed.
  • All RFP, CSP, RFQ, and/or DBF, are posted on the Purchasing Website's Current Procurement Opportunities page. Basic information is supplied there.

    When the required information and/or documentation is ready and advertized, a "Download Documents" link will be in the right colum. Click it to fill out the required access form and access all supplied documents and forms.

    Alternatively, you may come to the purchasing office where we will supply you a printed copy of all documents and forms available at that time. This method, however, does not help keep you up to date in the event of changes, updates, or addendums.

    Recently closed opportunities can be found on the Purchasing Website at Archived Procurement Opportunities.
  • All Request for RFP, CSP, RFQ, and/or DBF, documents contain the buyer's name and contact information, such as email and phone number.

    In addition, all contact information for anyone in purchasing is located on the Purchasing Website's Purchasing Staff page.
  • The general insurance requirements are workers' compensation, general liability and vehicle liability. The specific type and amount of insurance required depends on the nature of the goods or services to be provided and will be specified in the RFP, CSP, RFQ, and/or DBF, documents.
  • Yes. State law requires construction contractors to provide a payment bond for contracts with a cost of $25,000 or more. Performance bonds are required for construction contracts with a cost of $100,000 or more.

    For construction projects, bonds are required that are 5 percent of the amount typically.

    The specific information on type and/or amount required will be specified in the RFP, CSP, RFQ, and/or DBF, documents.
  • Yes. We are required to mantained a current W-9 form on file for every vendor. And it is the responsibility of the vendor to ensure that the W-9 the district has on file is current.

    Note: Per the IRS a W-9 is considered current as long as the information it contains and/or supplies is still true, accurate, and without change. The date that the form was signed has no bearing on if it is considered current or not. However, CFBISD may request a new W-9 with a current date at its discretion.
  • After all processes and evaluations are completed, everything is submitted to the School Board for approval on the date indicated in the RFP, CSP, RFQ, or DBF. As soon as they are available all tabulations are published at Board Book to ensure public availability.

    Additional information can always be gotten by submitting an Open Record Request through the District's official process. Instructions to submit such a request can be found at Open Records Request [Public Information Act].
  • Requirements to complete and include this form went into effect December 24, 2015, as a result of the passage of House Bill 1295. This form is required of Interested Parties who enter into qualifying contracts defined in HB1295. Failure to file this form with the Texas Ethics Commission will disqualify any qualifying contract and cause the District to dismiss any bid or proposal. Qualifying contracts are defined as: (1) requires an action or vote by the governing body of the entity or agency (school district) before the contract may be signed; or (2) has a value of at least $1 million. Purchase Orders, when issued as delivery orders in conjunction with an awarded bid or proposal, are considered contracts and qualify for disclosure under this requirement. Any bid or proposal awarded by the Carrollton- Farmers Branch ISD Board of Trustees will require the interested party to complete this filing online before purchases will be made under the awarded agreement, whether or not a separate contract document is executed. A sample Form 1295 is included in our procurement documents to make prospective vendors aware of this requirement. The form, complete instructions, and additional important information can be located at New Form 1295 Certificate of Interested Parties Electronic Filing Application!

    Any issues with that site or the form should be directed to the Texas Ethics Commission at 512-463-5800 during regular office hours.
  • Requirements to complete and include this form went into effect September 1, 2017, as a result of the passage of House Bill 89. This form is required to verify compliance with Texas Government Code
         Subtitle F, Title 10, Chapter 2270
         Subtitle A, Title 8, Chapter 808.

    That reads inpart:
    "A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:
         (1) does not boycott Israel; and
         (2) will not boycott Israel during the term of the contract."


    The form can be located at Texas Government Code Chapter 2270 Verification

Purchasing
Office Hours:

08:00 AM to 04:45 PM
(CST)
Monday through Friday
(Excluding District Holidays)

TASBO 2015
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